VolunteerLocal partnered with USA Triathlon in 2015 to provide a streamlined and simple volunteer management solution to triathlons across the nation. But the organization has a long history working with endurance events.
Founded in 1982, USA Triathlon sanctions more than 4,300 races and connects with nearly 500,000 members each year, making it the largest multisport organization in the world. The organization serves as the National Governing Body for triathlon, as well as duathlon, aquathlon, aquabike, winter triathlon, off-road triathlon and paratriathlon in the United States.
Coming up next month is the second annual Duathlon National Championships in Bend, Oregon. Scheduled for Saturday, June 17th – Sunday, June 18th, the best run-bike-run athletes in the nation will compete again this year. USA Triathlon is shaking things up in 2017 by offering not one but three races over the weekend, featuring a non-drafting sprint, standard-distance races, and a draft-legal sprint.
Curious about the features included in VolunteerLocal’s upgrades? Want to learn ways to enhance your experience and the experience of your volunteers? There are endless benefits to the tools offered on VolunteerLocal’s paid plan types. Here are just a few of our favorites available on the Grow Plan.
Administrative users – Get by with a little help from your friends or team members. Add administrative users to your VolunteerLocal account, so they can assist with volunteer management. You can restrict or grant permissions to select events, jobs, and/or certain features within the database for each administrator.
Assign jobs to leaders - Let your leaders lead. If you have volunteer captains who are heading specific jobs, you can limit access in their VolunteerLocal administrative account to their one assigned group. This will easily allow them to manage the registered volunteers they are overseeing.
Check-in/out Tool – No calculators needed here. The check-in/out tool gives your volunteers a timestamp when they arrive and when they leave their shift, and totals the number of hours and minutes that each of your volunteers worked for you.
Import - Make transitions smoother. You can import lists of volunteers into different events as needed, allowing you to painlessly move large groups into new opportunities or from old databases.
Online/offline jobs – Save the best for last. You can turn specific jobs online and offline as needed, without having to delete any positions you have created. This lets you decide when to open up a job for registration, even if your event page is already live.
Password-protected jobs – Say the magic word. Passwords allow you to reserve specific jobs for specific groups of volunteers. Only volunteers with that password will be able to register for those positions on your event page.
Wrap your event page - Get matched. VolunteerLocal will wrap your event pages so that they match the branding of your website. Keep the look and feel of your organization while creating new volunteer opportunities.
Want a demo of these features? Ready to grow your volunteer efforts? Shoot us an email at firstname.lastname@example.org. And stay tuned for best features of our Conquer plan!
Startups are always a gamble. Committing time and energy to your idea is a bit like rolling the dice. VolunteerLocal never felt too risky, though, because it created opportunities for volunteers to get involved in their communities. And that’s exactly what HFS Scholars is doing with their annual Casino Night.
HFS Scholars is a nonprofit organization dedicated to the growth and success of high school students in the Chicagoland area. Created in 1992, it initially started as a scholarship fund, but has since grown to also be a mentoring service, partnering scholars with mentors who will help them in their academic careers and beyond. HFS Scholars also provides financial assistance and academic advisors to talented students from low-income families, allowing them to attend private high schools. It encourages these promising students and creates a support system for them throughout their high school career. Scholars are working towards college – and for many of them, they will be the first in their families to attend.
Every year, HFS Scholars throws their Casino Night, a major fundraising event that includes blackjack, craps, a raffle, and the chance to win a $10,000 seat at the World Series of Poker in Las Vegas. It helps to bring awareness to the organization, while offering some serious fun for their loyal supporters. “The best part of Casino Night is seeing the local community actively donating their time, effort, and money to help correct underlying issues within our city through promotion of higher education,” says Conner Murphy, Volunteer Coordinator for HFS Scholars. “Last year we had over 350 people attend.”
Whether or not you’re a cardshark, investing your time in HFS Scholars’ annual Casino Night is guaranteed to be a jackpot. The stakes may be high, but you have nothing to lose. Help HFS Scholars rock a full house by registering to volunteer today!
Curious about the features included in VolunteerLocal’s upgrades? Want to learn ways to enhance your experience and the experience of your volunteers? There are endless benefits to the tools offered on VolunteerLocal’s paid plan types. Here are just a few of our favorites available on the Discover Plan.
Communication Tool – Send email blasts event-wide, or to specific jobs or shifts. Never look up an individual volunteer’s schedule again – we offer data tags, which automatically populate with each volunteer’s individual information, including their upcoming job and shift schedule. Create and schedule email reminders to go out as often as you’d like, to help avoid no-shows.
Group Registration – Allow volunteers to sign up with friends or family members, ensuring they work the same jobs and shifts together without any intervention from the volunteer coordinator. VolunteerLocal will keep them bundled together, so you can easily keep track of them.
Additional Administrative Users – Get by with a little help from your friends or team members. Add administrative users to your VolunteerLocal account, so they can assist with volunteer management. You can restrict or grant permissions to select events and certain features within the database for each administrator.
Copy Event Feature – No need to build out the same jobs, shifts, or registration questions each time. You can copy your events over year to year (or month to month) with just a click of a button, copying as much or as little of your event as you’d like.
Job & Shift Descriptions - Let volunteers know what to expect for their registered position with individual job and/or shift descriptions. These will be included in the confirmation message volunteers receive immediately after registration, so everything they need to know will be delivered to their inbox.
Copy and Move Volunteers - Schedules change, but that doesn’t have to be a hassle. Easily re-schedule volunteers into different jobs and shifts by dragging and dropping them or copying them into additional positions.
Want a demo of these features? Ready to become a Discoverer? Shoot us an email at email@example.com. And stay tuned for best features of our Grow and Conquer plans!
Our motto here at VolunteerLocal is ‘Happy Volunteering’, and it isn’t just a fancy tagline – it’s a core value that drives our customer service, product development, and new customer onboarding. ‘Happy Volunteering’ lives at the center of every decision we make.
But we want to show you how you can get beyond happy – because as our customers already know, VolunteerLocal is so much more than just a scheduling platform. Our user-friendly registration and scheduling interface makes volunteers happy – and of course, while happy volunteers are our end goal, that wouldn’t be possible without taking care of our volunteer coordinators, too.
Our one-of-a-kind customer service means that you as the volunteer coordinator will always be able to reach a representative. We know that you take care of your volunteers, so let us support you. As a customer, you’ll be assigned an account manager, who will know your unique needs and always be available to help. And we really do mean help – including free tech support and free trainings at any time, whether you have a new team member or just need a refresher.
Speaking of your needs – VolunteerLocal is used by numerous different types of organizations, from festivals to marathons, from nonprofits to universities and beyond. We are an extremely customizable platform and we’ll work closely with you to make sure that you’re getting the most out of it.
Happy Volunteering isn’t just a snappy motto – it’s core to everything we build and everything we do here at VolunteerLocal. For our volunteers, the platform couldn’t be simpler: no usernames, no passwords, no fuss.
Our New Year’s resolution, this year and all years, is to make it easier for you to manage your volunteers. And one of the best ways to do that is to understand your volunteer’s experience.
To view your event pages as a volunteer, go to Events in your navigation bar and select Your Events. To the right of your event is a gray box that says, “The event is offline: click to go live.” Selecting this button will activate your signup page. Your events need to be live in order to view them as a volunteer. Not ready to permanently go live? Don’t worry! You can turn your events online or offline at any time.
Underneath the button is a link to “Open Volunteer Page.” This allows you to view your event page as the public will see it. Any changes to your event can be made under Events->Your Events. Want to change the layout of your page? Go to Event Detail, and change the settings under Signup Page Layout. Need to add or edit your registration questions? Find all of your fields in Volunteer Information. Ready to add a waiver for your volunteers to read and sign upon registration? Copy and paste it in Disclaimer.
Get on the same page as your volunteers by viewing your volunteer page. Happy viewing and happy volunteering!
For the past three years Dirty Girl Mud Run has left a pretty empowering trail across 25 cities in the United States. The women-only, non-competitive 5K run (complete with mud pits, rope ladders and slides), is a partner organization to the nonprofit Bright Pink which provides support for women who have been affected or are at-risk for breast and ovarian cancer.
With 25 events across the nation, and more than 100,000 participants conquering 12 obstacles, all while managing 10,000+ volunteers – a more streamlined process that balanced differentiating markets and a consistent brand image became a necessity. Luckily, Dirty Girl’s Operations Manager, Mindy McPherson, recognized the need for a technology solution right away and set to work on finding the right provider.
“(I) was researching other events to see what people needed and how they managed volunteers, VolunteerLocal just seemed to fit the bill,” says McPherson. “VolunteerLocal gives us the opportunity to manage the program according to our own needs, versus managing multiple spreadsheets.”
Unlike many 5K runs, Dirty Girl isn’t about finishing first. In fact, it isn’t even timed! To McPherson (and Dirty Girl runners everywhere), this event is about empowering women to conquer fear and overcome obstacles, even in the face of a foe much more terrifying than a slippery mud pit: cancer. Combine this passion for women’s health with their executive team and the thousands of volunteers who make it happen in every city – and you can see why the Dirty Girl Mud Run (despite it’s noncompetitive nature) is sweeping the competition in every other way.
With VolunteerLocal, McPherson believes 2014 will be the best year yet. “We love the program’s flexibility and VolunteerLocal’s consideration to build out and tailor it to our needs,” she says. “It’s truly a comprehensive volunteer program. We’ve asked for some custom features, and they delivered.”
We are proud to empower the Dirty Girl Mud Run and join the fight against breast and ovarian cancer. If you’re a woman reading this, we encourage you to visit their website at www.godirtygirl.com and register to run (you can do it!), or simply explore some of the great strides this organization has made on behalf of Bright Pink.
Go ahead – get your hands dirty. Sign up to volunteer for the Dirty Girl Mud Run in your city today!
I’m Theresa Kelly, new Content Marketer/Intern/Person at VolunteerLocal hailing all the way from Elk Grove Village, IL or as I’d like to refer to it … “Chicago.” Currently I’m a senior at Drake University studying public relations, entrepreneurial management and any other class I can take relating to health, the arts or design.
A little about me; behind my new found love for yoga, sick dance moves and smile which all happen to be very mellow sounding, my music playlist tends to lean more alternative. My Chemical Romance’s Three Cheers for Sweet Revenge album – love!
As an experienced volunteer and music lover intrigued by Des Moines’ startup community, I am so excited to be a part of the VolunteerLocal team. I get to work with a great team of passionate people in a cool work environment where I get to see technology innovators and big thinkers make ideas come to life every day. Not only that, but the software serves people and organizations who do a variety of really cool things for great causes like Habitat for Humanity, Des Moines Arts Festival and Summer Camp Music Festival.
I’m excited because I know VolunteerLocal is succeeding with the variety of clients we work with and the impact our software has on a client’s event planning experience, yet we still have so much room to grow and be known. The possibilities are endless at VolunteerLocal. I’d like to see our festival clientele grow, get more news media features and in general, generate more conversation with current and potential clients on the web.
Don’t see your question in this blog series? Try our FAQ.
Welcome to the world of WiFi-enabled coffee shops, automated ticket sales and cash-free, card-free transactions at the register. It’s the land of double-ya double-ya double-ya dot, the era of Google, the age of Aquarius (let the sun shiiiiine!)–you get the picture. Sometimes all this technology can leave us feeling (more than a little) confused. So let’s clear the smoke and get down to business. Here are the top five “trade secrets” to volunteer management that we’d like to share with you, trusty event coordinators! Sit back, relax, and let’s get digital.
Ready, Set, Go Public!
One of our most commonly asked questions is: what’s the difference between a “private” and a “public” event on VolunteerLocal? Quite simply, a public event gets listed on an organization’s Default Landing Page, while private events can only be found at a specific URL. Although VolunteerLocal automatically sets each new event created as “private,” you can make your events public by checking the “Public Event” setting under the “Event Detail” page (“Events”–>”Your Events”–>”Event Detail”).
Why go public?
Consider your options. For organizations that have multiple events throughout the year, the public event setting is beneficial because all those events can be found under one URL (the Default Landing Page). So, instead of continuing to send out updated URLs for each individual event, you can direct your volunteers to the same page every time: the Default Landing Page. It will automatically update itself with new, public events when you create them.
To find your Default Landing Page URL, click “Account”–>”Settings.”