VolunteerLocal partnered with USA Triathlon in 2015 to provide a streamlined and simple volunteer management solution to triathlons across the nation. But the organization has a long history working with endurance events.
Founded in 1982, USA Triathlon sanctions more than 4,300 races and connects with nearly 500,000 members each year, making it the largest multisport organization in the world. The organization serves as the National Governing Body for triathlon, as well as duathlon, aquathlon, aquabike, winter triathlon, off-road triathlon and paratriathlon in the United States.
Coming up next month is the second annual Duathlon National Championships in Bend, Oregon. Scheduled for Saturday, June 17th – Sunday, June 18th, the best run-bike-run athletes in the nation will compete again this year. USA Triathlon is shaking things up in 2017 by offering not one but three races over the weekend, featuring a non-drafting sprint, standard-distance races, and a draft-legal sprint.
Curious about the features included in VolunteerLocal’s upgrades? Want to learn ways to enhance your experience and the experience of your volunteers? There are endless benefits to the tools offered on VolunteerLocal’s paid plan types. Here are just a few of our favorites available on the Grow Plan.
Administrative users – Get by with a little help from your friends or team members. Add administrative users to your VolunteerLocal account, so they can assist with volunteer management. You can restrict or grant permissions to select events, jobs, and/or certain features within the database for each administrator.
Assign jobs to leaders - Let your leaders lead. If you have volunteer captains who are heading specific jobs, you can limit access in their VolunteerLocal administrative account to their one assigned group. This will easily allow them to manage the registered volunteers they are overseeing.
Check-in/out Tool – No calculators needed here. The check-in/out tool gives your volunteers a timestamp when they arrive and when they leave their shift, and totals the number of hours and minutes that each of your volunteers worked for you.
Import - Make transitions smoother. You can import lists of volunteers into different events as needed, allowing you to painlessly move large groups into new opportunities or from old databases.
Online/offline jobs – Save the best for last. You can turn specific jobs online and offline as needed, without having to delete any positions you have created. This lets you decide when to open up a job for registration, even if your event page is already live.
Password-protected jobs – Say the magic word. Passwords allow you to reserve specific jobs for specific groups of volunteers. Only volunteers with that password will be able to register for those positions on your event page.
Wrap your event page - Get matched. VolunteerLocal will wrap your event pages so that they match the branding of your website. Keep the look and feel of your organization while creating new volunteer opportunities.
Want a demo of these features? Ready to grow your volunteer efforts? Shoot us an email at firstname.lastname@example.org. And stay tuned for best features of our Conquer plan!
Startups are always a gamble. Committing time and energy to your idea is a bit like rolling the dice. VolunteerLocal never felt too risky, though, because it created opportunities for volunteers to get involved in their communities. And that’s exactly what HFS Scholars is doing with their annual Casino Night.
HFS Scholars is a nonprofit organization dedicated to the growth and success of high school students in the Chicagoland area. Created in 1992, it initially started as a scholarship fund, but has since grown to also be a mentoring service, partnering scholars with mentors who will help them in their academic careers and beyond. HFS Scholars also provides financial assistance and academic advisors to talented students from low-income families, allowing them to attend private high schools. It encourages these promising students and creates a support system for them throughout their high school career. Scholars are working towards college – and for many of them, they will be the first in their families to attend.
Every year, HFS Scholars throws their Casino Night, a major fundraising event that includes blackjack, craps, a raffle, and the chance to win a $10,000 seat at the World Series of Poker in Las Vegas. It helps to bring awareness to the organization, while offering some serious fun for their loyal supporters. “The best part of Casino Night is seeing the local community actively donating their time, effort, and money to help correct underlying issues within our city through promotion of higher education,” says Conner Murphy, Volunteer Coordinator for HFS Scholars. “Last year we had over 350 people attend.”
Whether or not you’re a cardshark, investing your time in HFS Scholars’ annual Casino Night is guaranteed to be a jackpot. The stakes may be high, but you have nothing to lose. Help HFS Scholars rock a full house by registering to volunteer today!
Spring is finally here, bringing with it the warmth that so many of us have been craving. That’s part of the reason why we’re so thrilled to welcome Sunset into our VolunteerLocal family, a new client who is sure to brighten up our workdays.
Sunset is a magazine dedicated to spreading sunshine and inspiring readers, with every edition featuring garden design tips, fresh recipes, delicious wines, home decorating ideas, and travel recommendations specific to the Western states. Beyond sprucing up your diet and decor, the organization annually invites their fans to their Sunset Celebration Weekend. In its 19th year, now taking place in Sonoma, this event offers avid readers the chance to enjoy the best of Western living while surrounded by vineyards and gardens.
“Celebration Weekend is the purest essence of Sunset, and an opportunity we look forward to each year to meet our fans and loyal readers,” says Heather Bowden, Senior Marketing Manager. “Sunset is a small but mighty magazine, and we are grateful for the work of our volunteers to help bring our brand to life for all attendees.”
Attendees can immerse themselves in a wide variety of activities, with tents featuring the latest smart home technology to the best glamping gear and inspiration. Tour the flourishing Test Gardens, check out celebrity chef demonstrations, and dance by the new Music Stage featuring local Bay Area favorite bands. Enjoy seminars, gourmet food, exceptional wine, and fantastic shopping.
We think one of the best and brightest things about VolunteerLocal is that our platform allows so many different types of organizations, such as Sunset, to benefit from our system. And it doesn’t hurt that it gives us the opportunity to work with such a huge variety of people who brighten our work!
Curious about the features included in VolunteerLocal’s upgrades? Want to learn ways to enhance your experience and the experience of your volunteers? There are endless benefits to the tools offered on VolunteerLocal’s paid plan types. Here are just a few of our favorites available on the Discover Plan.
Communication Tool – Send email blasts event-wide, or to specific jobs or shifts. Never look up an individual volunteer’s schedule again – we offer data tags, which automatically populate with each volunteer’s individual information, including their upcoming job and shift schedule. Create and schedule email reminders to go out as often as you’d like, to help avoid no-shows.
Group Registration – Allow volunteers to sign up with friends or family members, ensuring they work the same jobs and shifts together without any intervention from the volunteer coordinator. VolunteerLocal will keep them bundled together, so you can easily keep track of them.
Additional Administrative Users – Get by with a little help from your friends or team members. Add administrative users to your VolunteerLocal account, so they can assist with volunteer management. You can restrict or grant permissions to select events and certain features within the database for each administrator.
Copy Event Feature – No need to build out the same jobs, shifts, or registration questions each time. You can copy your events over year to year (or month to month) with just a click of a button, copying as much or as little of your event as you’d like.
Job & Shift Descriptions - Let volunteers know what to expect for their registered position with individual job and/or shift descriptions. These will be included in the confirmation message volunteers receive immediately after registration, so everything they need to know will be delivered to their inbox.
Copy and Move Volunteers - Schedules change, but that doesn’t have to be a hassle. Easily re-schedule volunteers into different jobs and shifts by dragging and dropping them or copying them into additional positions.
Want a demo of these features? Ready to become a Discoverer? Shoot us an email at email@example.com. And stay tuned for best features of our Grow and Conquer plans!
Our motto here at VolunteerLocal is ‘Happy Volunteering’, and it isn’t just a fancy tagline – it’s a core value that drives our customer service, product development, and new customer onboarding. ‘Happy Volunteering’ lives at the center of every decision we make.
But we want to show you how you can get beyond happy – because as our customers already know, VolunteerLocal is so much more than just a scheduling platform. Our user-friendly registration and scheduling interface makes volunteers happy – and of course, while happy volunteers are our end goal, that wouldn’t be possible without taking care of our volunteer coordinators, too.
Our one-of-a-kind customer service means that you as the volunteer coordinator will always be able to reach a representative. We know that you take care of your volunteers, so let us support you. As a customer, you’ll be assigned an account manager, who will know your unique needs and always be available to help. And we really do mean help – including free tech support and free trainings at any time, whether you have a new team member or just need a refresher.
Speaking of your needs – VolunteerLocal is used by numerous different types of organizations, from festivals to marathons, from nonprofits to universities and beyond. We are an extremely customizable platform and we’ll work closely with you to make sure that you’re getting the most out of it.
Happy Volunteering isn’t just a snappy motto – it’s core to everything we build and everything we do here at VolunteerLocal. For our volunteers, the platform couldn’t be simpler: no usernames, no passwords, no fuss.
Now, we understand that volunteers can be a complex group to pin down. They run the gamut from teenagers to seniors; some are looking for community involvement, some want a free parking spot. We like to think that most volunteers are passionate about the work they’re doing – if they care to give, odds are, they’re giving because they care. With that in mind, we’ve put together five easy steps you can take to hone your volunteer force into loyal, informed and enthusiastic advocates for your event.
Step 1: Train Your Volunteers
Make sure those volunteers know their moves.
A training session should include a step-by-step of their actual job duties. Bonus points if you can bring in returning volunteers to give newbies the real low-down on how things will work. Do they know where to check-in when they arrive? Do they know what to bring? Who to talk to if they get lost or confused? Introduce the volunteer coordinator; it’s always helpful to associate a face with the name of the person who’s choreographing the big dance.
Pro tip: a pre-event volunteer training session rarely has perfect attendance, but don’t sweat it. You just need a handful of informed volunteers to lead the rest of the pack.
Step 2: Let’s Get Digital
Welcome to 2015. Your volunteers will almost undoubtedly turn the volume up on your events – through Facebook, Twitter, Tumblr, Instagram, you-name-it. As representatives of your organization, be sure they understand the gravity and implications of what they post online.
Our best advice? If you can’t beat ‘em, join ‘em. Leverage social media to draw attention to your event. Create a hashtag you’d like your volunteers to use when they tweet about their experience. Share with them your Facebook page and encourage them to “Like” what you do online. Ask your volunteers to tag your event in their photos (you might even consider hosting a photo contest!). There’s nothing wrong with a little free publicity – just make sure it’s the right kind of publicity.
Step 3: Repeat After Me…
Your volunteers are the most visible representation of your organization on-site; make sure they know the lingo. All your volunteers should be able to speak intelligently about your event in case they find themselves on the recording end of a microphone by a media or news outlet.
Moreover, equip each volunteer with a map of the event grounds or venue where they’ll be working, and make sure they can locate information booths and bathrooms on a dime.
Step 4: Always Assess Risk
If you’re running a post-race beer garden or beverage tent, prep your volunteers on the signs of alcohol poisoning and where to find birthdates on IDs. Set up wrist-banding stations and coordinate with the local police force wherever possible.
If it rains, provide ponchos. If it’s starting to get late, put together a hospitality crew to distribute fresh fruit to your folks on the course. You’re the kind of coordinator who looks out for your volunteers – rain or shine. Keep them happy, hydrated and nourished throughout the day.
If there is the possibility of physical injury during your event, be sure to explain proper protocol to your volunteers and get those waivers signed. Liability less, volunteer more!
Step 5: Volunteer Appreciation
The last (and perhaps most important) step of this process is a simple “thank you.” Volunteers love a little kudos (don’t we all?), so make sure they know how much you appreciate their hard work. From a t-shirt to a candy bouquet, a handshake to a milkshake, there are myriad ways to show your gratitude. Try a little tenderness: it’s the key to happy volunteers.
VolunteerLocal is now the official volunteer registration technology partner to imATHLETE, an industry leader in race registration, e-commerce and social networking.
This partnership provides a special list price discount to imATHLETE customers who sign-up on VolunteerLocal. This discount can be applied to any paid plan (Discover or Grow) at the single-event or annual level. “Over the years, VolunteerLocal has continually proven to be a powerful force in volunteer management software,” said imATHLETE CEO Jeff Matlow. “We are beyond excited to integrate with them and ensure imATHLETE continues to provide a one-stop resource for all athletic events.”
VolunteerLocal’s easy-to-use, flexible volunteer scheduling platform was built to serve sporting events of all sizes and types. Our scheduling, coordination and communication resources, combined with our user friendly design, has led our platform to be the resource of choice for such organizations as Twin Cities in Motion, USA Triathlon and the Vancouver International Marathon, among others.
“We are beyond excited about enhancing our relationship with imATHLETE,” said Brian Hemesath, CEO of VolunteerLocal. “imATHLETE is a clear leader in the athletic space and a company that shares our goal of leveraging technology to solve everyday problems of event organizers.”
For more information about this partnership or to request a demonstration, please contact VolunteerLocal directly:
imATHLETE is a different kind of registration company. Blending registration, training and e-commerce technology with the social networking inherent in participatory sports, they are a leading force in the sporting world. With its industry-changing technology, imATHLETE is one of the fastest growing companies in the market. They are transforming the relationship between event organizers and their participants.
imATHLETE’s clients and partners include the OneAmerica 500 Festival Mini-Marathon, ASICS Los Angeles Marathon, Austin Marathon, Bike New York, GORE-TEX Philadelphia Marathon, Dallas Marathon, Twin Cities in Motion, American Trail Running Association, and thousands of others.
VolunteerLocal and USA Triathlon are officially partnering in 2015 to provide a streamlined and simple volunteer management solution to triathlons across the nation.
VolunteerLocal will also serve as an Official Supplier of USA Triathlon, providing online services to help organize volunteers at three USA Triathlon-owned National Championships (Age Group, Duathlon and Youth and Juniors) and other events throughout the year. An easy-to-use, flexible volunteer scheduling platform that was built to serve sporting events of all sizes and types, VolunteerLocal will also provide USA Triathlon race directors with a 10 percent discount.
“I’m excited for this. It will absolutely help us with our events this year!” – Jess Luscinksi, NCAA and Collegiate Triathlon Coordinator at USA Triathlon
About USA Triathlon
USA Triathlon is proud to serve as the National Governing Body for triathlon, as well as duathlon, aquathlon, aquabike, winter triathlon, off-road triathlon and paratriathlon in the United States. Founded in 1982, USA Triathlon sanctions more than 4,300 races and connects with nearly 500,000 members each year, making it the largest multisport organization in the world. In addition to its work with athletes, coaches, and race directors on the grassroots level, USA Triathlon provides leadership and support to elite athletes competing at international events, including International Triathlon Union (ITU) World Championships, Pan American Games and the Olympic and Paralympic Games. USA Triathlon is a proud member of the ITU and the United States Olympic Committee (USOC).
Calling all nonprofits! Far Reach, a software, web-design and internet marketing company is hosting a contest for one nonprofit to win a free development project (website, software, or app) – custom-built and lightning fast. “Make a Difference is the first of our company’s eleven core values,” says Megan Horn, Marketing Specialist at Far Reach. “We decided it would be awesome if we could take one project and do it – from start to finish for a nonprofit organization in need.”
Interested nonprofits can submit their applications for consideration via Far Reach’s Facebook page. Applications are due by Sunday, January 26. Far Reach will choose up to five finalists, based on information submitted in the application, including project scope, potential impact, level of need, and more. Those finalists will collect votes to determine the final winning project, which will be announced February 17.
“The community gives to us and we want to give back.” – Megan Horn, Marketing Specialist, Far Reach
“It’s really open,” says Horn. “We purposefully didn’t put a lot of limits on what we’re willing to build. We want to see what’s out there and what people need.” Whatever it may be, the Far Reach team will attempt to finish the winning project in one weekend – a feat that touches on the company’s second core value: We’re a Team. “The weekend project is going to be a true test of that,” laughs Horn. “There’s no room for picking up slack!”
Operation: Make a Difference isn’t a surprising endeavor for those who are familiar with Far Reach and the active role this company takes to support and empower the greater community. Far Reach is a sponsor of the Technology Association’s networking event, Tech Brew, and many of the company’s employees participated in a kick-ball league last year. Horn adds, “a lot of our business is local, too.”